Invoice: address and marking
Sending an invoice to UiO from Norway
Invoices from Norway are received and processed electronically.
The invoice should be made out to UiO and sent to:
Invoice address for electronic invoice
E2B: NO971035854MVA
EHF: 9908:971035854
Invoice by email
See bottom of this page for information on sending an invoice by email
Requirements for invoice content
- Purchase order number or ordering code.
- All invoices must include information required by the Norwegian Accounting Act.
See the implementation guide (pdf) (in Norwegian) for further details on invoice content.
What is an electronic invoice?
An electronic invoice is an invoice that is transferred electronically from the supplier to the invoice recipient. An electronic invoice is imported and processed electronically in the invoice recipient’s accounts system. PDF attachments or attachments to emails cannot be imported electronically and are therefore not regarded as electronic invoices.
How do I start sending electronic invoices to UiO?
It is not necessary to enter into a formal agreement between the supplier and UiO. The supplier must have a system to enable them to send electronic invoices, and be connected to a message centre or access point which facilitates the exchange of electronic invoices. The supplier must validate the messages against the specifications.
Free portal
From 2015, suppliers who is sending a limited numbers of invoices per year use a free portal for sending electronic invoices.
Register here to send electronic invoices via our access point
Email invoice
Email invoices address: fakturamottak@admin.uio.no
We have automated retrieval for invoices sent as attach in email.
- Email received, and valid invoice files are forwarded to automatic interpretation and verification.
- Only the following file formats are supported: JPEG, JPG, PDF, PNG, TIFF and TIF.
- Appendices and specifications must be attached in the same file as the invoice, otherwise they will not be handled nor returned.
- Unsupported files or separate appendices and specifications will not be handled or returned.
- Text in subject or content will not be read or handled.
- Links to invoice in content will not be handled.
Conditions
- Terms of payment: Net 30 days unless other written agreement.
- Marking: Always mark invoice with a purchase order number or a 6 digit code.This applies to invoices, credit notes, reminders and interest invoices.This is required for both paper and e-mail invoices.
- University of Oslo’s purchase order numbers in 2015 start with E15….
- The 6 digit code can have different combinations, depending on the University unit placing the order.
- The 6 digit code will be supplied to you when a person is placing the order, otherwise the purchase order number E15…..will appear.This is important, without the purchase order number or the 6 digit code, the invoice will not be submitted for approval and payment in our system.
- PDF invoices: do not enter billing information in the email, only the attachment is imported into our system.
- Handwritten text and labeling is not valid because of automated interpretation of input data.
- Invoices with correct billing address, purchase order number or 6 digit code, ensures timely treatment and reduces time spent in the invoice flow.
- Invoices from our suppliers that are not marked with the correct billing address, a purchase order number or a 6 digit code will be returned to the supplier and a new invoice must be issued.