Practical matters
The following practical matters should be taken care of as soon as possible once you have started work at UiO:
IT user account
To gain access to the University’s IT resources, you will need an IT user account with a user name and a password. Your local IT support will be able to assist you with this.
Persons who are not formally employed at UiO may also have an IT user account if they meet certain conditions. Contact the administrative head of the department you are affiliated with to initiate the appropriate application process.
Remote desktop connection to your PC at UiO is recommended as a simple way of gaining access to many of UiO's internal IT services.
Employee card
Everyone employed at UiO for three months or more shall have their own employee card with their name, photo and signature. The card serves as an identity card, a key card, a library card at the University Library and an access card to the Student Sports facilities.
This is how you get a card:
- ID-cards are only available to employees who’s personal data, including a Norwegian Identity Number, has been registered in SAPUiO (the central personnel and salary data base). Contact the administrative head at your department in this regard.
- ID-cards are issued by the SiO Centre (SiOsenteret) located adjacent to the Academica bookstore in Kristian Ottosens hus on Blindern campus (map).
Office hours: Monday – Friday 09:00-16:00.
We recommend that you visit the Centre on Mondays 08:00-09:00 as this hour is reserved for UiO employees in need of an ID card which usually means reduced waiting time. - Bring a valid ID-document with you (e.g. passport or Norwegian credit card).
- A photograph will be taken of you at SiO Center.
Note: If you loose your card, you must immediately inform the Security Center at 22 85 50 07 which will cancel your card. The Security Center will issue a new card for you.
While you are waiting for your employee card or if you are not employed at UiO for a minimum of three months you may obtain a lending card (utlånskort) from the unit you are affiliated with. A lending card does not contain any personal data and its function is limited to provide access to buildings and rooms. The card must be returned to the issuing unit upon conclusion of affiliation.
Tax deduction card
UiO collects tax information directly from the Tax Authorities so you do not need to submit your tax deduction card.
If you recently have moved to Norway, you must apply for a tax deduction card. Until the Tax Authorities have issued your tax deduction card, 50 % tax will be deducted from all taxable payments made by UiO.
HR portal
The HR portal is the University of Oslo's electronic personnel administration service. Here, employees access their salary information, apply for holidays, register sick leave and other types of absence and file travel and outlay reimbursement claims. Technical and administrative staff also daily record working hours here.
The HR portal is easy to use. Read Get started in the HR portal and you are ready to start using the portal!
Guidance regarding specific questions can be found on the HR portal's support pages for employees.
Electronic calendar
Which calendar program is the preferred one at UiO depends on whether you use a Windows or a Mac computer. Take time to familiarize yourself with the calendar functions and remember to make your calendar available to colleagues and collaboration partners.
- Windows
- Mac
Parking
A parking sticker entitles employees at UiO to park on University grounds in parking places that are marked A.
As a Green State organization, UiO encourages its employees to use public transport or bicycles or to walk to and from work.
Practical information for international researchers
International faculty, PhD candidates and guest researchers will find a well of additional practical information on UiO's support website for international researchers.