North-South | South-North | South-South | General costs | Provisional transfer plan
The Grant Calculation Sheet spreadsheet must be used for all types of exchanges (North-South, South-North, South-South) in the Fredskorpset Primary Programme. The spreadsheet consists of the following:
- Firstly, a variable section, where the calculation of the grant depends on the number of North-South, South-North and/or South-South participants in the exchange. The item concerning South-South participants is to be completed only if there are South-South participants in the exchange.
- A fixed section (general costs), to be completed for all types of exchanges.
- A provisional plan for transferring funds from Fredskorpset to the Primary Partner (the partner with whom Fredskorpset signs the collaboration agreement): this must be completed.
Fredskorpset does not refund actual costs, but contributes a predetermined amount as a grant towards the partner’s exchange project. This means that the overall costs of an exchange project may be higher than the grant that the partnership receives from Fredskorpset. If project costs exceed the grant, the partnership must cover the excess from its own resources.
Partners may supplement the project with their own funds. Any overrun exceeding 10% must be accounted for to Fredskorpset. The administration grant can not be extended by reallocating funds from other budget lines. Any unspent funds must be repaid to Fredskorpset.
Where upper and lower limits for the grant are given, the final amount will be determined by Fredskorpset, on the basis of an assessment of such factors as the actual costs of activities, general cost-level, the exchange’s specialist content and/or the qualifications that the partnership wishes to recruit. FK can in special circumstances, exceed the limits for administration grants.
Primary Partner shall submit audited project accounts, in duplicate, within 4 months after the last participant has returned to his/her home country. The project accounts must be audited in accordance with the International Standards of Auditing ISA 800, by a public licensed auditor. Accounting and auditing shall include payments in Norway as well as transfers and payments in other countries. All projects of more than 18 months duration shall submit interim project accounts by the midterm into the project. Funds transferred from FK, but not spent are to be accounted for. Auditing is not required for this report.
A home visit allowance of NOK 10,000 may be granted only if the participant has children under 18 years of age. This grant must be applied for and will be processed after the collaboration is signed and the participant officially recruited. The family relationship must be documentable.
Partners can apply for additional funding for participant driven activities during exchange (the size of 1-10.000 NOK per participant). Additional grants for participant activities will be given where this is a part of the capacity building within the exchange project, and where it is enhancing the project's goal achievement.
NORTH-SOUTH PARTICIPANTS
Allowance (incl. holiday pay)
(Grant of NOK 10,000-16,000/month)
Participants are not classified into categories, but the following two factors are decisive in setting the final allowance:
a) Professional level/degree of experience to be recruited
b) General cost of living in the host country
The final amount will be set by Fredskorpset.
The number of months is calculated as follows: preparatory course, plus personal preparations for travel (one month) + duration of posting abroad + follow-up activities phase (one month).
Note that the size of the grant is determined before participants are officially recruited. A partner may therefore not later apply for an adjustment on the basis of the personal circumstances of the participants recruited, except where a participant has children (see above).
Note also that Fredskorpset does not guarantee a net allowance for participants, since the amounts granted are set as gross sums.
Participants will in principle be liable to taxation on benefits received in Norway or the host country, with Norwegian holiday legislation applying. The Primary Partner may split the payment of the participant’s allowance into a salary allocation and a living costs allocation, if this is permissible under tax rules and favourable for the participant.
Housing incl. electricity, water, refuse collection
(Grant of NOK 3,000+500/month)
The housing grant is meant to provide the participants with a reasonable standard of living in the host country. This might be, for example, a furnished 1- or 2-room apartment with its own bathroom but a shared kitchen. Significant importance must be attached to security. As a rule, housing is tube procured by the host partner.
National Insurance contributions (Norway)
(14.1% of main allowance, housing allowance and work travel allowance)
The grant will be awarded regardless of the actual NI contribution to be paid. Where required, the grant may be used by the employer to pay the participant’s membership in the Norwegian National Office for Social Security Abroad (FFU).
Occupational injury/collective life insurance
(Grant of NOK 1,500/participant/year)
This grant is meant to cover the cost of including the participant in the Primary Partner’s normal employee insurance scheme.
European travel insurance
(NOK 3,500/participant/year)
This is intended to cover the cost of insurance as per Fredskorpset’s instructions. Participant should be advised as to the extent of insurance coverage.
Departure grant (Norway)
(NOK 3,000/participant)
The departure grant is to be used for acquiring the necessary papers, vaccinations and medicines, as well as the cost of a medical check-up before the posting. It will be allocated regardless of the actual expenses incurred.
Set-up grant (host country)
(NOK 5,000/participant)
The set-up grant is to be used to sort out paperwork as well as to purchase necessary clothing, cooking equipment, mobile phone, etc. on arrival in the host country. It will be allocated regardless of the actual expenses incurred.
Language tuition course (abroad)
(Grant of NOK 0-5,000/participant)
A grant for language tuition may be awarded if this is necessary for the North participant to function in the workplace in the host country. This may be appropriate for Norwegian participants in countries where, for example, Spanish, French or Portuguese is the language of the workplace, but as a rule will not be granted for English. The grant may also be used for learning a local language, such as Swahili.
Travel to preparatory course/homecoming seminar
(NOK 3,000/participant)
A fixed grant is provided to cover each participant’s travel between home and the preparatory course, and to and from the homecoming seminar. This grant is provided regardless of the actual expenses incurred. The size of the grant is set on the basis of travelling via the cheapest means, using train, low-cost airline or coach. Note that it is the partner who takes care of the administration of the participant’s travel. Fredskorpset does not refund travel chits from participants.
Travel home/host country
(NOK 10,000-16,000/participant)
A grant is provided for outbound and inbound travel between Norway and the host country. It is calculated on the basis of the estimated cost of the journey. Travel is normally to be by air, at the cheapest available fare.
No grant is provided for home visits during the posting abroad.
Travel to/from work
(Grant of NOK 500/participant/month)
A grant for work travel is provided if the participant must take a bus/minibus/taxi to and from work in the host country.
Official journeys
(NOK 500/participant/month)
A grant for official journeys may be awarded if the job in the host country involves local travel.
Administration grant – Primary Partner (per participant)
(NOK 1,000/participant/month)
An administration grant is allowed for the Primary Partner. The grant is intended to cover recruitment and the administrative costs of posting the participant abroad, as well as some follow-up from Norway.
Administration grant – Secondary Partner (per participant)
(NOK 1,000/participant/month)
An administration grant is awarded to the Secondary Partner. The grant is intended to cover the costs of receiving participants, as well as on-going administration and follow-up of participants from Norway.
Follow-up activities
(Grant of NOK 3,000-10,000/participant)
A fixed grant is provided to cover extra costs for public relations and network activities post-return. This grant comes in addition to the one month’s allowance for time actually devoted to such activities, as provided for in the main allowance. The grant may be used for other public relations and network purposes: events, production of materials, etc. This must be incorporated in the plan for follow-up activities.
SOUTH-NORTH PARTICIPANTS
Allowance (home country)
(NOK 1,500-10,000/month)
A grant is provided for maintaining South participants’ salaries from their employers in the home country. This is because there will often be family members and relatives in the home country who are dependent on this salary continuing to be paid. The size of the salary for which such a grant is applied must be documentable. The number of months is calculated as follows: preparatory course, plus personal preparations for travel (one month) + duration of posting abroad + follow-up activities phase (one month). Normally, the Primary Partner will transfer a sum to the Secondary Partner, who, in turn, will take care of disbursement, tax deductions and contribution payments locally. If the participant is initially unsalaried, the lowest rate will be granted.
Allowance (in Norway, including holiday pay)
(NOK 7,000/month)
The allowance for the stay in Norway is provided as a fixed amount intended to cover costs and daily outlays. The amount is paid in NOK to the South participant in Norway. This amount comes in addition to the salary maintenance provision in the home country mentioned above. The allowance is paid gross and is taxable in Norway. Norwegian holiday legislation applies.
Housing incl. electricity, water, refuse collection
(Grant of NOK 5,000/month)
The housing grant is intended to provide the participant with a reasonable standard of living in Norway. This might be, for example, a furnished 1- or 2-room apartment or lodgings/student lodgings with own bathroom but a shared kitchen. As a rule, the Primary Partner must procure housing.
National Insurance contributions (Norway)
(14.1% of main allowance, housing allowance and work travel allowance)
The grant will be calculated on that part of the allowance that is paid in Norway (NOK 6,000/month). The grant will be allocated regardless of the actual NI contribution to be paid.
Occupational injury/collective life insurance
(Grant of NOK 1,500/participant/year)
This is to cover the cost of including the South participant in the Primary Partner’s normal employee insurance scheme.
European travel insurance
(NOK 600/participant/month)
This grant is to cover the cost of insurance as per Fredskorpset’s instructions.
South participant should be advised as to the extent of insurance coverage.
Departure grant (home country)
(NOK 3,000/participant)
The departure grant is to be used for acquiring the necessary papers, as well as for a medical check-up before travelling. It will be awarded regardless of the actual expenses incurred.
Set-up grant (Norway)
(NOK 5,000/participant)
The set-up grant is to be used to sort out paperwork, as well as to purchase necessary clothing, cooking equipment, mobile phone, etc. on arrival in Norway. It will be awarded regardless of the actual expenses incurred.
Language tuition course
(Grant of NOK 0-5,000/participant)
A grant for a short, intensive, basic language tuition course in Norwegian may be awarded, if this is necessary for the South participant to function in the workplace in Norway.
Travel to preparatory course/homecoming seminar
(NOK 3,000/participant)
A fixed grant is provided to cover the South participant’s travel between place of residence in Norway and the preparatory course, and to and from the homecoming seminar in the home country. The grant is awarded regardless of the actual expenses incurred. The size of the grant is set on the basis of travel via the cheapest means, using (in Norway) train, low-cost airline or coach. Note that it is the partner who takes care of the administration of the participant’s travel. Fredskorpset does not refund travel chits from participants.
Travel home country/Norway
(Grant of NOK 10,000-16,000/participant)
A grant is provided for outbound and inbound travel between the host country and Norway. It is calculated on the basis of the estimated cost of the journey. Travel must normally be by air, at the cheapest available fare.
Note that the Primary Partner is responsible for the South participant on arrival in Norway. No grant is provided for home visits during the posting abroad.
Travel to/from work
(NOK 1,000/participant/month)
A fixed grant is provided based on the normal price of a monthly season ticket, regardless of the actual costs of travel to and from work.
Official journeys
(Grant of NOK 500-1,000/participant/month)
A grant for official journeys may be allowed, if the job in Norway involves local travel.
Administration grant - Primary Partner (variable)
(NOK 1,500/participant/month)
An administration grant is awarded to the Primary Partner. The grant is intended to cover the costs of receiving participants, as well as on-going administration and follow-up of participants from the South.
Administration grant – Secondary Partner (variable)
(NOK 500/participant/month)
An administration grant is awarded to the Secondary Partner. The grant is intended to cover recruitment and the administrative costs of posting the participant abroad, administration of the continued payment of local salary, as well as follow-up from the home country.
Follow-up activities
(Framework 3,000-7,000/participant)
A fixed grant is awarded to cover extra costs for public relations and network activities post-return. This comes in addition to the one month’s allowance for time actually devoted to such activities, already included in the main allowance. The grant may be used for other public relations and network purposes: events, production of materials, etc. This must be incorporated in the plan for follow-up activities.
Proficiency course (Norway)
(Grant of NOK 0-5,000/participant)
A grant can be provided to cover participation in special proficiency courses during the stay in Norway. Course organiser, content and dates must be specified by the Primary Partner.
SOUTH-SOUTH PARTICIPANTS
Allowance (home country)
(NOK 1,500-10,000/month)
A grant is provided for maintaining South participants’ salaries from their employers in the home country. This is because there will often be family members and relatives in the home country who are dependent on the salary continuing to be paid. The size of the salary for which a grant is applied must be documentable. The number of months is calculated as follows: preparatory course, plus personal preparations for travel (one month) + duration of posting abroad + follow-up activities phase (one month). Normally, the Primary Partner will transfer a sum to the partner in the home country, who, in turn, will take care of disbursement, tax deductions and contribution payments locally. If the participant is initially unsalaried, the lowest rate will be awarded.
Allowance (host country)
(Grant of NOK 3,000-5,000/month)
The allowance for the stay in the host country is provided as a fixed amount intended to cover costs and daily outlays. The size of the grant will be set based on the host country’s general cost of living. The amount is calculated for the number of months the South participant stays in the host country and comes in addition to the maintenance of salary in the home country.
Housing incl. electricity, water, refuse collection
(Grant of NOK 3,000+500/month)
The housing grant is intended to provide the participant with a reasonable standard of living for in the host country. This might be, for example, a furnished 1 or 2 room apartment or lodgings/student lodgings with its own bathroom but a shared kitchen. Importance must be attached to security. As a rule, housing is to be procured by the host partner.
Health/travel/occupational injury insurance
(Grant of NOK 500/month)
This grant is intended first and foremost to provide health insurance of a high standard for the South participant while in the host country. This means effective access to immediate assistance and continual availability of ordinary health services. The South participant should be included in the local partner’s normal employee insurance schemes. Additionally, each host partner should investigate what insurance options are available on the market locally. Each South participant should be advised as to which insurance schemes have been set up, and their terms and conditions.
Departure grant (home country)
(NOK 3,000/participant)
The posting grant is to be used for acquiring the necessary papers, vaccinations and medicines, as well as a medical check-up before the posting. It will be awarded regardless of the actual expenses incurred.
Set-up grant (host country)
(NOK 3,000/participant)
The set-up grant is to be used to sort out paperwork, as well as to purchase necessary clothing, cooking equipment, etc. on arrival in the host country. It will be awarded regardless of the actual expenses incurred.
Language tuition course
(Grant of NOK 0-3,000/participant)
A grant for a short, intensive, basic language tuition course in the host country’s main language or a local language may be awarded, if this is necessary for the South participant to function in the workplace there.
Travel to preparatory course
(NOK 5,000-10,000/participant)
A fixed grant is provided to cover the participant’s travel between place of residence in home country and the preparatory course, and to and from the homecoming seminar in the home country. Note that it is the partner who takes care of the administration of the participant’s travel. Fredskorpset does not refund travel chits from participants.
Travel home/host country
(Grant of NOK 5,000-10,000/participant)
A grant is provided for outbound and inbound travel between home country and host country. It is calculated on the basis of the estimated cost of the journey. Travel must normally be by air, at the cheapest fare. No grant is provided for home visits during the posting abroad.
Travel to/from work
(NOK 500/participant/month)
A grant for work travel is provided if the participant must take a bus/minibus/taxi to and from work in the host country.
Official journeys
(NOK 500/participant/month)
A grant for official journeys may be awarded if the job in the host country involves local travel.
Administration grant – recruiting partner (variable)
(NOK 500/participant/month)
An administration grant is awarded to the recruiting partner. The grant is intended to cover recruitment and the administrative costs of posting the participant abroad, administration of the continued payment of local salary, as well as follow-up from the home country.
Administration grant – receiving partner (variable)
(NOK 1,000/participant/month)
An administration grant is awarded to the receiving partner. The grant is intended to cover the costs of receiving participants and on-going administration and follow-up of participants from other countries.
Follow-up activities
(NOK 3,000-7,000/participant)
A fixed grant is awarded to cover extra costs for public relations and network work post-return. The participant is awarded one month’s allowance for the time actually devoted to the activities, which is already included in the main allowance. The grant may be used for other public relations and network purposes: events, production of materials, etc. This must be incorporated in the activity plans.
GENERAL COSTS
Administration grant (fixed)
(Grant NOK 10,000-30,000/Primary Partner)
A fixed administration grant is awarded to the Primary Partner. The grant is intended to cover development, reporting on and general administration of the project, as well as the special obligations involved in being the partner responsible for the agreement with Fredskorpset, and the coordinating unit for the other partners in the network. The grant is determined by a) anticipated time required and b) level of costs for the workforce assigned to the project. The grant comes in addition to the variable administration grant per participant.
Auditing
(NOK 5,000/partner/year)
A grant is awarded for auditing the project. By 31 August at the latest, project accounts for the previous year must have been certified by an auditor. The accounts and audit must comprise payments in the Primary Partner’s country as well as transfers and payments in other countries. The Primary Partner’s auditor must send a consolidated report to Fredskorpset.
Partner meeting
(Grant of NOK 5,000-10,000/partner/year)
The grant is intended to cover the costs of the partners’ annual meeting for reviewing progress, results, finances, administration and future development of the project. For partners travelling to the meeting, the grant is intended to cover airfare at the lowest rate, while the organising partner can use the grant to cover accommodation costs and local meeting expenses.
Advisory Council Meeting/network meetings (2 partners/year)
(Grant of NOK 3,000-10,000/partner)
The grant is intended to cover travel expenses for two representatives from each partnership to Fredskorpset’s Advisory Council Meeting/network meeting for partners, held each year in Norway. The Primary Partner must always be represented. For large networks, election of the second representative to the Advisory Council Meeting will rotate among the partners.
Mandatory meetings with Fredskorpset, network meetings
(Grant of NOK 1,000-10,000/Primary Partner/year)
A fixed grant is provided for the partners’ travel to mandatory meetings with Fredskorpset. This comprises partner courses before participants are sent on preparatory courses, and annual review of the project, homecoming seminar with returning participants, as well as any participation in specialist networks.
Equipment (Secondary Partners only)
(Grant of NOK 0-7,000/Secondary Partner)
A grant can be provided to Secondary Partners for procuring equipment and materials if this is crucially important to enable the participant to function in the host partner’s workplace. The amount must be documented.
PROVISIONAL TRANSFER PLAN FROM FREDSKORPSET TO PRIMARY PARTNER
The transfer plan is determined on the basis of the partners’ anticipated cash-flow requirements. Account is to be taken of the participants’ course starting date, total cost, project duration and fluctuation in ongoing expenses over the project period. Normally, an exchange project will have three transfer dates in the course of the year. Adjustments to the agreed total as a result of altered circumstances (e.g. participants returning home early) will be taken into account in the next transfer.
It is the responsibility of the Primary Partner, in agreement with the Secondary Partner, to prepare a budget for the deployment of funds transferred to the Secondary Partner, to be allocated to relevant budgets, and a transfer plan.