Norwegian version of this page

Procedure for HSE audits

Purpose

To ensure that HSE audits determine whether HSE management fulfils the requirements of the University's HSE system.

Range of application

Applies to all units at the University. 

Responsibility

• The personnel designated as responsible in the HSE audit plan  is responsible for the audit.
• Managers are responsible for implementing corrective measures to be able to close non-conformities.

Method

HSE audit plan and audit team

The personnel designated as responsible according to the HSE audit plan will appoint audit manager and compose an audit team of minimum two people. 

Executing an audit

• The audit team shall notify the unit to be audited 4 weeks prior to the audit. The agenda must be available. Audit notification template (Norwegian, Word) can be used.
• The audit team will conduct the audit, which will consist of pre-assessment, interviews, inspections and a final meeting.
• The audit team shall send the audit report With non-conformities and observations within 14 days of the audit. Audit report template (Norwegian, Word) can be used.
• The manager of the unit audited shall ensure that the audit team gets feedback on corrective action within 14 days after receipt of report. Se Audit report template (Norwegian, Word).

Reporting

• The audit manager shall submit the audit report to the manager of the unit audited and the overall head of the unit.
• The manager of the unit audited shall ensure that the audit report is sent to LWEC, the unit's board and other stakeholders.

Archiving

Reports from internal HSE audits shall be filed as an X-type memo with the head of the unit as the recipient. The case folder must be provided with the title “HSE Audit”. The duration of the case folder must be equal to the filing period. The record item must be titled “Audit report - . The head of audit in the audited unit is responsible for filing.

References

See this page in Norwegian

Document ID

• Compiled by: HSE Unit
• Authorized by: Director Gunn-Elin Aa. Bjørneboe
• Date of authorization: 01.10.2013
• Version: 2
• Case and document no. in ePhorte: 2012/11454-49